Data Protection & Privacy

I. Name and address of the person responsible

 

The person responsible within the meaning of the Basic Data Protection Regulation and other

national data protection laws of the member states as well as other provisions of data protection

law is the Data Protection Officer:

 

Gehmann GmbH & Co. KG

 

represented by Gehmann Verwaltungs GmbH,

 

represented by its Managing Director Markus Gehmann

Karlstraße 4076133

Karlsruhe Germany

Phone: +4972124545

E-mail: info@gehmann.com

Website: www.gehmann.com

 

II. general information on data processing

 

Scope of the processing of personal data

We process the personal data of our users only to the extent necessary to provide a functioning

website as well as our content and services. The processing of personal data of our users takes

place regularly only after consent of the user. An exception applies in those cases in which prior

consent cannot be obtained for actual reasons and the processing of the data is permitted by

statutory provisions.

 

Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1

lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.

Art. 6 para. 1 lit. b DSGVO serves as a legal basis for the processing of personal data required

for the performance of a contract to which the data subject is a party. This shall also apply to

processing operations necessary for the implementation of pre-contractual measures.

If the processing of personal data is necessary to fulfil a legal obligation to which our company is

subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another natural person necessitate the

processing of personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party

and if the interests, fundamental rights and fundamental freedoms of the data subject do not

outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the

processing.

 

Data erasure and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of

storage no longer applies. Storage may also take place if the European or national legislator has

provided for this in Union regulations, laws or other provisions to which the person responsible is

subject. The data shall also be blocked or deleted if a storage period prescribed by the

aforementioned standards expires, unless it is necessary for further storage of the data for the

conclusion or performance of a contract.

 

III. provision of the website and creation of log files

 

Description and scope of data processing

Each time you access our website, our system automatically collects data and information from

the computer system of the accessing computer.

The following data will be collected:

1. Information about the browser type and the version used

2. The user's operating system

3. The Internet service provider of the user

4. The IP address of the user

5. Date and time of access

6. Websites from which the user's system accesses our website

7. Websites accessed by the user's system through our website

8. visitor locations

9. Visitor behaviour (duration per session, page views per session)

 

The logfiles contain IP addresses or other data that allow an assignment to a user. This could be

the case, for example, if the link to the website from which the user accesses the website or the

link to the website to which the user switches contains personal data.

 

The data is also stored in the log files of our system. These data are not stored together with

other personal data of the user.

 

Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

 

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the

website to the user's computer. For this purpose, the IP address of the user must remain stored

for the duration of the session.

 

The data is stored in log files in order to ensure the functionality of the website. The data is also

used to optimise the website and to ensure the security of our information technology systems.

These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1

lit. f DSGVO.

 

Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for

which they were collected. In the case of the collection of data to provide the website, this is the

case when the respective session is terminated.

 

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this

is possible. In this case, the IP addresses of the users are deleted or alienated so that an

assignment of the calling client is no longer possible.

 

Possibility of opposition and removal

The collection of data for the provision of the website and the storage of data in log files is

mandatory for the operation of the website. Consequently, there is no possibility of objection on

the part of the user.

 

IV. Use of cookies

 

Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the

Internet browser on the user's computer system. When a user visits a website, a cookie may be

stored on the user's operating system. This cookie contains a characteristic string of characters

that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require

that the calling browser can be identified even after a page change.

Session variables (filled in text fields) are stored and transmitted in cookies.

 

Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

 

Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users.

Some functions of our website cannot be offered without the use of cookies. For these it is

necessary that the browser is recognized also after a page change.

We need cookies for the contact form.

 

The user data collected by technically necessary cookies are not used to create user profiles.

In these purposes also our legitimate interest lies in the processing of personal data in

accordance with Art. 6 para. 1 lit. f DSGVO.

 

Duration of storage, possibility of objection and removal

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you

as a user also have full control over the use of cookies. You can deactivate or restrict the

transmission of cookies by changing the settings in your Internet browser. Cookies that have

already been saved can be deleted at any time. This can also be done automatically. If cookies

are deactivated for our website, it is possible that not all functions of the website can be used to

the full extent.

 

V. Newsletter

 

Description and scope of data processing

You can subscribe to a free newsletter on our website. When registering for the newsletter, the

data from the input mask is transmitted to us.

In addition, the following data is collected during registration:

1. IP address of the calling computer

2. Date and time of registration

 

Your consent will be obtained for the processing of your data during the registration process and

reference will be made to this data protection declaration.

 

If you purchase goods or services and enter your e-mail address, this may subsequently be used

by us to send you a newsletter. In such a case, only direct advertising for similar goods or

services will be sent via the newsletter.

 

To send the newsletter we use the service provider "MailChimp" (newsletter delivery platform of

the Rocket Science Group, LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308,

USA). The data protection provisions can be found at https://mailchimp.com/legal/privacy/ . The

US-based service provider is certified according to the Privacy Shield Agreement and thus offers

a guarantee that the European data protection level will be adhered to (proof at:

https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active).

The data will be used exclusively for sending the newsletter.

 

Legal basis for data processing

The legal basis for the processing of data by the user after registration for the newsletter is Art. 6

para. 1 lit. a DSGVO and Art. 28 DSGVO if the user has given his consent.

The legal basis for the dispatch of the newsletter as a result of the sale of goods or services is § 7

para. 3 UWG.

 

Purpose of data processing

The collection of the user's e-mail address serves to deliver the newsletter.

The collection of other personal data as part of the registration process serves to prevent misuse

of the services or the e-mail address used.

 

Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for

which they were collected. The user's e-mail address will therefore be stored as long as the

newsletter subscription is active.

 

The other personal data collected in the course of the registration process are usually deleted

after a period of seven days.

 

Possibility of opposition and removal

The subscription of the newsletter can be cancelled by the affected user at any time. For this

purpose there is a corresponding link in every newsletter.

This also enables the revocation of the consent to the storage of personal data collected during

the registration process. You will be added to our newsletter in the moment you register as a customer.

 

For requests concerning the personal data, which are stored in the area of responsibility of the

service provider "MailChimp" is the contact person:

Mail Chimp

Attn. privacy officer

privacy@mailchimp.com

675 Ponce de Leon Ave NE, Suite 5000

Atlanta, GA 30308 USA

VI. contact form and e-mail contact

Description and scope of data processing

A contact form is available on our website, which can be used for electronic contact. If a user

makes use of this option, the data entered in the input mask will be transmitted to us and stored.

These dates are:

1. E-mail address*

2. name

3. Address

4. postcode

5. location

6. country

7. Message*

 

Fields marked with * are mandatory, all other fields are optional for data avoidance purposes.

At the time the message is sent, the following data will also be stored:

1. The IP address of the user

2. Date and time of registration

 

Your consent will be obtained for the processing of the data as part of the sending process and

reference will be made to this data protection declaration.

Alternatively, you can contact us via the e-mail address provided. In this case, the personal data

of the user transmitted with the e-mail will be stored.

The data will not be passed on to third parties in this context. The data will be used exclusively for

the processing of the conversation.

 

Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given

his consent.

The legal basis for processing the data transmitted in the course of sending an e-mail is Art. 6

para. 1 lit. f DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional

legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.

 

Purpose of data processing

The processing of the personal data from the input mask serves us exclusively for the processing

of the establishment of contact. In the case of contact by e-mail, this also constitutes the

necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the

contact form and to ensure the security of our information technology systems.

 

Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for

which they were collected. For the personal data from the input mask of the contact form and

those sent by e-mail, this is the case when the respective conversation with the user has ended.

The conversation ends when it can be inferred from the circumstances that the facts in question

have been conclusively clarified.

 

The additional personal data collected during the sending process will be deleted after a period of

seven days at the latest.

 

Possibility of opposition and removal

The user has the possibility to revoke his consent to the processing of personal data at any time.

If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In

such a case, the conversation cannot be continued.

The revocation of the consent, as well as the contradiction of the storage is possible informally

(e.g. e-mail, telephone, letter).

In this case, all personal data stored in the course of establishing contact will be deleted.

 

VII. social media

On the social media websites Facebook and Instagram we run "buiness sites".

These pages serve to present the company. Here, customers and potential customers are

informed about current events in our company and contact with them is maintained.

If our Social Media appearance is called, then the trading conditions and data processing

guidelines of the respective operator apply.

The personal data will only be processed by us to the extent that the respective social media

platform offers the possibility within the scope of its services.

 

VIII. integration of external services and contents of third parties

 

Description and scope of data processing

We use third-party services on our website. If such a service is accessed (video, Google Maps,

fonts), the IP address of the user is transmitted to the service provider.

 

Purpose of data processing

The transmission of personal data serves in particular to present the content and services of the

third party provider and to improve the user experience on our homepage. The IP address is used

to assign the content to the specific user and his browser. Content cannot be displayed without

this assignment.

 

Legal basis for data processing

The legal basis for the processing of personal data within the scope of transmission to third

parties is Art. 6 para. 1 lit. f DSGVO, as well as within the scope of contract data processing Art.

28 DSGVO.

The technically necessary collected user data will not be used by us to create user profiles.

 

Duration of storage

The personal data will only be used as long as they are necessary for the delivery of the service.

 

IX. Rights of the data subject

 

If personal data is processed by you, you are the data subject within the meaning of the DSGVO

and you are entitled to the following rights vis-à-vis the person responsible:

 

right to information

You can request confirmation from the person responsible as to whether personal data relating to

you will be processed by us.

In the event of such processing, you may request the following information from the data

controller:

1. the purposes for which the personal data are processed;

2. the categories of personal data processed;

3. the recipients or categories of recipients to whom the personal information about you has

been or will be disclosed;

4. the planned duration of the storage of the personal data concerning you or, if it is not

possible to provide specific information in this regard, criteria for determining the duration

of the storage;

5. the existence of a right to rectify or delete personal data concerning you, a right to limit

the processing by the controller or a right to object to such processing;

6. the existence of a right of appeal to a supervisory authority;

7. all available information on the origin of the data, if the personal data are not collected

from the data subject;

8. the existence of automated decision-making including profiling in accordance with Article

22(1) and (4) DSGVO and - at least in these cases - meaningful information on the logic

involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether the personal data concerning you will be

transferred to a third country or to an international organisation. In this context, you may request

to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the

transfer.

 

Right to rectification

You have the right to have your personal data corrected and/or completed by the data controller if

the personal data processed concerning you is inaccurate or incomplete. The person responsible

must carry out the correction immediately.

Right to limitation of processing

Under the following conditions, you may request that the processing of your personal data be

restricted:

1. if you dispute the accuracy of the personal data concerning you for a period of time which

allows the person responsible to verify the accuracy of the personal data;

2. the processing is unlawful and you refuse to delete the personal data and instead request

the restriction of the use of the personal data;

3. the data controller no longer needs the personal data for the purposes of processing, but

you need them to assert, exercise or defend legal claims, or

4. if you have lodged an objection against the processing pursuant to Art. 21 para. 1

DSGVO and it has not yet been determined whether the justified reasons of the data

controller outweigh your reasons.

Where the processing of personal data concerning you has been restricted, such data may not be

processed, with the exception of their storage, without your consent or for the purpose of

asserting, exercising or defending rights or protecting the rights of another natural or legal person

or for reasons of an important public interest of the Union or of a Member State.

If the processing restriction has been restricted in accordance with the above conditions, you will

be informed by the controller before the restriction is lifted.

 

Right to deletion

 

cancellation obligation

You may request the data controller to delete the personal data concerning you immediately and

the data controller is obliged to delete this data immediately if one of the following reasons

applies:

1. The personal data concerning you are no longer necessary for the purposes for which

they were collected or otherwise processed.

2. You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9

para. 2 lit. a DSGVO was based and there is no other legal basis for the processing.

3. You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding

legitimate reasons for the processing, or you object to the processing pursuant to Art. 21

(2) DSGVO.

4. The personal data concerning you have been processed unlawfully.

5. The deletion of personal data concerning you is necessary to fulfil a legal obligation under

Union law or the law of the Member States to which the data controller is subject.

6. The personal data relating to you have been collected in relation to information society

services offered pursuant to Art. 8 para. 1 DSGVO.

 

Information to third parties

If the person responsible has made the personal data concerning you public and is obliged to

delete them in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including

technical measures, taking into account the available technology and the implementation costs, to

inform the persons responsible for data processing who process the personal data that you, as

the person concerned, have requested them to delete all links to this personal data or copies or

replications of this personal data.

exemptions

The right to deletion does not exist if the processing is necessary.

1. on the exercise of freedom of expression and information;

2. to fulfil a legal obligation which the processing requires under the law of the Union or of

the Member States to which the controller is subject or to perform a task carried out in the

public interest or in the exercise of official authority vested in the controller;

3. for reasons of public interest in the field of public health pursuant to Article 9(2)(h) and (i)

and Article 9(9)(b) of the Basic Law.

4. for archival purposes in the public interest, scientific or historical research purposes or for

statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to

under section a) presumably makes it impossible or seriously impairs the attainment of

the objectives of such processing, or

5. to assert, exercise or defend legal claims.

 

Right to information

If you have exercised your right to rectify, cancel or limit the processing of your personal data

against the controller, the latter is obliged to notify all recipients to whom the personal data

concerning you have been disclosed of such rectification, cancellation or limitation, unless this

proves impossible or involves a disproportionate effort.

They shall have the right vis-à-vis the person responsible to be informed of such recipients.

Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the

responsible person in a structured, common and machine-readable format. In addition, you have

the right to communicate this data to another data controller without being hindered by the

controller to whom the personal data was provided, provided that

1. the processing is based on a consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9

para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and

2. processing is carried out using automated procedures.

In exercising this right, you also have the right to request that the personal data concerning you

be transmitted directly by one responsible person to another responsible person, insofar as this is

technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the

performance of a task carried out in the public interest or in the exercise of official authority

vested in the controller.

 

right of objection

You have the right, for reasons arising from your particular situation, to object at any time to the

processing of your personal data on the basis of Art. 6 para. 1 lit. e or f DSGVO; this also applies

to profiling based on these provisions.

The controller will no longer process the personal data relating to you unless he can prove

compelling reasons for processing worthy of protection which outweigh your interests, rights and

freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct advertising, you have

the right to object at any time to the processing of the personal data concerning you for the

purpose of such advertising; this also applies to profiling to the extent that it is connected with

such direct advertising.

If you object to the processing for direct marketing purposes, the personal data concerning you

will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in relation to the use of Information

Society services - notwithstanding Directive 2002/58/EC - by means of automated procedures

using technical specifications.

 

Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time.

The revocation of the consent does not affect the lawfulness of the processing carried out on the

basis of the consent up to the revocation.

 

Automated decision in individual cases including profiling

You have the right not to be subject to any decision based solely on automated processing,

including profiling, that has any legal effect on you or similarly significantly affects you. This shall

not apply if the decision

1. is necessary for the conclusion or performance of a contract between you and the person

responsible,

2. is authorised by legislation of the Union or of the Member States to which the person

responsible is subject and contains adequate measures to safeguard your rights and

freedoms and your legitimate interests, or

3. with your explicit consent.

 

However, these decisions may not be based on specificcategories of personal data pursuant to

Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures

have been taken to protect the rights and freedoms as well as your legitimate interests.

In the cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the

rights and freedoms and your legitimate interests, including at least the right of the controller to

obtain the intervention of a person, to present his or her point of view and to contest the decision.

 

 

Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to

complain to a supervisory authority, in particular in the Member State of your residence, place of

work or place of presumed infringement, if you consider that the processing of your personal data

is in breach of the DSGVO.

The supervisory authority to which the complaint was submitted shall inform the complainant of

the status and results of the complaint, including the possibility of a judicial remedy under Article

78 DSGVO.

Viewed